When you say outdoor event, it touches a wide meaning of outdoor events, it can be graduation, birthday, wedding, anniversary, or even a simple outdoor family gatherings. You can choose the best venue for your upcoming outdoor event. You can set up at the beach, your garden, patio or deck, hotel lawn and swimming pool.
Basically, when organizing an outdoor event you need a meticulous planning and great preparation. There are more factors to be considered.
First you have to check for the weather forecast, this is very necessary in planning an event so that you will have back up plan (plan B) if ever unexpected climate change will occur. For example; a warm and bright sunlight is the perfect weather to conduct an outdoor activity, hence there is the possibility unforeseeable circumstances brought by the nature. From bright sunny day turns to rainy and cloudy afternoon, at least your plan B is ready, like if it rains, unrolling the plastic rolled canopy, or pop up tent to secure the guests as well as the foods from being wet. Another option is a spacious room will be available to transfer your guests, decors as well the foods.
Second factor is by inspecting the venue. In here you can determine how many people you are going to invite, what are the decorations to be use, if there are an additional lightings or accessories needed.
Third is to rid the insects. When you are conducting an outdoor event, insects will be joining as well, because they are attracted with the foods. These small objects will ruin and disturb your guests. You can add to your decoration some electric insect repellant on each corner, or if this is not available you can use the bowl with sugar and water and place it every corner.
Fourth you have to consider the lightings. This one of the important factor to be consider especially if the event falls at night. There are people who love to capture themselves with friends or new acquaintances during the gathering as their keep sake. If you are hiring an event official photographer, you can ask them to bring their own lights, or you will put up some outdoor lighting or even firepits will do. These things will add some light to the environment but not too bright. If using the fire pit, make sure to use the gas fire pits type, so that you can control the level of the flame, plus it is covered with flicker screen, so no need to worry for flying particulate from the pit.
Last is the planning your menu. There are several considerations while planning what food to prepare. You have to consider the temperature of the surrounding. Don’t include those foods that are easily spoiled (shells or shellfish, meats, fresh milk, mayonnaise and some vegetables like lettuce).
Moreover, you have to plan according to your budget. It is quite difficult to handle outdoor event because you need to accommodate the nature’s calling. As well as addressing some important factors to end up with full of fun, enjoyable and successful outdoor event.
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