5 Tips to Organize a Smart Outdoor Event

Summer is here and so is the time to relax under the warm sun with family and friends. Every year, I make it a point to take some time out from my busy schedule to arrange a wonderful outdoor event with plenty of food and free flowing beer. This year too, I have planned to host a gala poolside party for my friends. However, for all those who are first timers in organizing an outdoor event, let’s have a look at the top tips to make your parties a grand success.

Select a Venue

Outdoor events should be organized in areas that provide sufficient recreational opportunities. For example, there should be a playground for the kids, a pond or a stream where you can indulge in some natural swimming, etc. However, the biggest challenge to hosting an event outside can be unfriendly weather conditions that may spoil practically everything. The best alternatives to open-air parties are arranging them on midsized yachts, outdoor amphitheaters or by erecting tents. If these are not possible, choose a location which may have some sort of natural shelter nearby for your guests to run to in case it rains.

Proper Communication

Outdoor weddings or birthday parties or similar events such as these should not be arranged in an area that is far away from the locality. Guests who do not have private transportation of their own will be hassled just trying to reach the location on time. Moreover, ensure the venue has a spacious parking area, for those who do choose to drive their way to the location. Thus, you should look into these matters to offer a tension-free, comfortable experience to the guests.

Choose a Theme and Decoration

The theme should go hand in hand with the image of the event. For example, if you are planning a wedding, then you can combine rich textured patterns with colorful flowers to make the area look chic and glamorous. For a pool party like the one I host every year, you can decorate the area with some real sea shells and use bright colored table cloths.


I have decided to use hanging strings of lights around the pool to give a special effect to the setting and decor. Nevertheless, you can use some more lighting concepts such as hanging lanterns if you have planned a garden party. You can also set out colorful candles on the tables provided the region doesn’t face strong winds that will blow them out.

Looking after the Comfort of your Guests

No one likes to sit on bare ground. It is therefore better to opt for modular sitting arrangements which is quite trendy plus is space-saving. Sanitation is one of the crucial elements to keep an eye on. The wedding or party area should have well-cleaned and hygienic restroom facilities with fresh towels, hand wash and tissue papers. You must not forget to keep one or more generators in case the power goes off during the event.

Article Source: http://bit.ly/2reuHrF

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